Classified civil service employees, probationary employees, and full-time unclassified civil service employees (with the exception of seasonal employees) earn 10 hours of sick leave for each fully completed calendar month of service. However, a new full-time employee (with the exception of seasonal employees) whose employment date is after the first of the month shall earn two-and-one-half hours of sick leave for each full week of service during the first month of employment not to exceed 10 hours. Thereafter, sick leave accrual shall be as stated above.
Part-time employees who have worked for the city for 24 continuous months will earn sick leave at a rate of five hours per month.
Sick leave will be credited on the first paycheck of each month for the prior month (e.g. first paycheck in June for the month of May).
Sick leave usage
Employees may use accumulated sick leave in six or more minute increments when they are incapacitated due to illness or injury, when they are quarantined and for doctor's appointments.
Employees may also use up to three days of sick leave in the case of death in the employees’ immediate family, but only after bereavement leave is exhausted. Employees may also utilize sick leave in the event of serious illness of parents, spouses, children, grandparents, spouse's parents and grandparents, qualified adults (per CAO Policy 46), any relative for whom employees are legally responsible, or relatives who are residing with and are under the care of employees during the relative's prolonged illness or incapacitation.
If employees will be out of work due to illness, they are expected to call in and notify their supervisor as early as possible, but no later than the start of the workday. If the sick leave absence lasts more than three days, or an employee’s supervisor suspects abuse of sick leave, the supervisor or division director may require the employee to obtain written medical documentation periodically and again when the employee returns to work.
All foreseeable leave for such purposes will require specific prior approval of the supervisor and, except in extenuating circumstances, sick leave will be requested prior to the beginning of the work shift on the day of the absence.
Sick leave carry forward
Full-time employees may carry over up to 600 hours of sick leave into the next calendar year. Part-time employees may carry over up to 40 hours of sick leave into the next calendar year.
Sick leave payout
Full-time employees will be compensated for all accumulated sick leave in a lump sum payment at their current hourly rate of pay under the following circumstances.
- Any sick leave hours accumulated in excess of 600 hours will be paid at the end of the calendar year.
- Upon service retirement.
- Upon resignation from city service for any reason, including disability retirement, after a minimum of 20 years of continuous service with the city.
- Upon retirement under social security after completion of five years of service with the city.
- Upon death.
Prior to their retirement date, or date of withdrawal from service (except termination), employees eligible to receive a lump sum payout may elect to pay into any deferred income account the value of the vacation, holiday, and sick leave payouts they are entitled to receive and pursuant to the rules, if any, of the deferred income accounts and the Internal Revenue Service. Employees shall notify accounting at least four weeks prior to the date of their retirement date or withdrawal from service if they wish to exercise this option. Additionally, employees who would like to defer and do not already have a deferred income account established will need to establish an account by meeting with a city benefits representative the calendar month prior to the employees’ retirement date.
Part-time employees will not be paid for any accumulated sick leave at the time of separation from government service.
Code of Ordinances, Sec. 21-34. – Sick leave.
Code of Ordinances, Sec. 21-36. – Payment of accumulated sick leave upon retirement or death.
Code of Ordinances, Sec. 21-36.1. – Lump-sum payout.
Code of Ordinances, Sec. 22-59. – Benefits.