Personal leave of absence

If a classified civil service employee is ineligible for any other paid leave, the city under certain circumstances may grant a personal leave of absence without pay. The decision to grant leave time is at the sole discretion of management. After an employee utilizes an unpaid leave category (except for FMLA leave) for an entire pay period, the employee will not earn vacation or sick days for the month; and, the flex credits will not be applied to the employee’s cost of benefits for the month. Health insurance coverage will continue during the leave if employees submit their monthly premium payments to the city in a timely manner, subject to the terms of the plan documents.

Upon completion of the personal leave of absence, the city will attempt to return employees to their original job or a similar position, subject to prevailing government-business considerations.

Failure to advise management of availability to return to work, failure to return to work when notified, or a continued absence from work beyond the time approved by the city will be considered a voluntary resignation of employment. 

Administrative leave

A supervisor may authorize an employee to be absent without pay for personal reasons for a period or periods not to exceed 10 working days in any calendar year. If a classified civil service employee utilizes 10 working days of administrative leave and more time off is needed, the employee may request council leave.

Council leave

The chief administrative officer may, with the approval of the urban county council, authorize special leaves of absence without pay for permanent employees for any period or periods not to exceed three calendar months in any one calendar year for the following purposes: attendance at college, university, or business school for the purpose of training in subjects related to the work of the employee and which will benefit the employee and the city; urgent personal business for an extended period, such as illness of the employee or illness or death of a relative, settling estates, liquidating businesses, attending court as a witness; or, for such other purposes as may be deemed beneficial to the city.

Code of Ordinances, Sec. 21-37. – Leave of absence.
CAO Policy 46: Qualified Adult Benefits

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