Family and medical leave

The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave. Eligible employees are entitled to 12 to 26 workweeks of leave in a calendar year, as posted within each division, in Appendix A of this handbook and online in English and Spanish.

All employees are required to follow the usual and customary call-in procedures for reporting an absence. When an employee has been off work more than three consecutive calendar days, other than for scheduled vacation or holiday, the employee should complete the Request for Family Medical Leave form, which can be obtained from the intranet, the employee’s payroll coordinator, or from human resources.

When an employee requests FMLA leave, or when the employee’s division or department acquires knowledge that an employee’s leave may be for an FMLA-qualifying reason, the division or department representative must notify human resources. The FMLA administrator will notify the employee of the employee’s eligibility to take FMLA leave within five business days, absent extenuating circumstances.

In all cases, the employee must provide notice of the need for Family Medical Leave no later than two business days of return to work from leave. If an employee does not comply with the employer’s usual notice and procedural requirements, and no unusual circumstances justify the failure to comply, FMLA-protected leave may be delayed or denied.

29 CFR Part 825

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