This handbook is provided to help employees find answers to questions they may have regarding their employment with Lexington-Fayette Urban County Government (“LFUCG,” “Urban County Government,” “city of Lexington” or “city”). Please take the necessary time to read it.
We do not expect this handbook to answer all questions. Ordinances, collective bargaining agreements, CAO policies, supervisors, and Human Resources also serve as major sources of information. If you have any questions about the contents of this handbook or about other matters concerning your employment, you are encouraged to ask your supervisor. If your supervisor is unable to answer your question, you are encouraged to contact Human Resources during normal business hours.
This handbook and any other verbal or written communication by a management representative is not and should not be considered an agreement, contract of employment (expressed or implied), or a promise of treatment in any particular manner in any given situation, nor does it confer any contractual rights whatsoever.
Separate city documents, such as a summary of benefit plan descriptions, cover many matters described in this handbook. These city documents are always controlled over any statement made in this handbook or by any member of management.
This handbook states only general city guidelines. The city may at any time in its sole discretion, modify or vary from anything stated in this handbook, with or without notice.
Nothing contained herein shall be construed to deprive the civil service commission of any of its authority or jurisdiction, nor will any provision of these rules modify, change, or repeal any collective bargaining agreement between the city and any collective bargaining unit as authorized by state law.
This handbook supersedes all prior handbooks and is subject to change. The provisions of any rule contained in this handbook will not supersede the provisions of any applicable federal, state, or local law. If a conflict exists, the applicable law will prevail. Should any part of these rules be found to be illegal and unenforceable, all other parts of the rules will remain in full force and effect.
Human Resources offices are located on the 8th floor of the Government Center (“city hall”). Office hours are Monday through Friday, 8 a.m. until 5 p.m. The mailing address and contact information are provided below.
City of Lexington
200 E. Main St., 8th floor
Lexington, Ky. 40507
There are many terms used throughout this handbook. For your convenience, the following definitions are provided for frequently used terms. These definitions apply unless the context requires otherwise.
- Appointing authority means, for employees in the office of the urban county council, the urban county council; for classified civil service employees, the mayor; and, for the unclassified civil service, the person or persons having the authority to make or recommend appointments as specified in Articles II and III of the urban county government’s code of ordinances, chapter 22, but does not include any ratifying authority entitled to approve appointments.
- CAO means Chief Administrative Officer.
- Charter means the Lexington-Fayette Urban County Government charter.
- Class means one or more positions sufficiently similar with respect to duties and responsibilities that (a) the same descriptive title may be used with clarity to designate each position allocated to the class, (b) the same general qualifications are needed for the performance of the duties of the same class, (c) the same tests of fitness may be used to recruit employees, and (d) the same schedule to pay may be applied with equity to all positions in the class under the same or substantially the same employment conditions.
- Classification or class means a group of one or more positions sufficiently similar that the same descriptive title may be used with clarity to designate each position allocated to the classification. Positions are grouped into classifications in regard to:
- Duties performed and responsibilities;
- Minimum qualification requirements of education, experience, licenses and certifications;
- Tests of knowledge, skills and abilities used to recruit employees;
- Pay grades; and
- Job title.
- Code of Ordinances means the Lexington-Fayette Urban County Government’s code of ordinances.
- Commission means the civil service commission as established under Kentucky Revised Statute (KRS) 67A.230.
- Council means the Urban County Council.
- Director means the director of Human Resources.
- Executive unit means a division, department, or office of the urban county government, as the context of the section indicates.
- First day of the fiscal year, for purposes of salary and benefits matters unless the context dictates otherwise, shall mean the first day of the pay period for which pay is received on or after July 1 of the new fiscal year.
- Intranet means the city’s internal-only website (Lex Link).
- Ordinance(s) means the Lexington-Fayette Urban County Government’s code of ordinances.
- Permanent appointment means the official process by which a probationary employee gains permanent classified civil service status.
- Permanent employee means an employee who has worked for the city for more than six months in a classified civil service position.
- Probation/Probationary period means the first six months that an employee works in a classified civil service position.
- Probationary employee refers to an employee who has worked for the city in a classified civil service position for less than six months.
- Qualified adult means a person of the same or opposite sex who meets the criteria established in CAO Policy 46, and is thereby provided all benefits that are currently available to an employee’s spouse and their dependent children to the extent allowed by state and federal law.
- Statute(s) means the Kentucky Revised Statutes (KRS).
- Supervisor means the director of the division in which a position is assigned; in the case of a position not assigned to a division but to a department, the commissioner of its department; in the case of either (a) directors of the divisions within the office of the chief administrative officer or (b) a position in the office of the chief administrative officer, the chief administrative officer; in the case of a position in the office of the mayor, the mayor; or, in the case of a position that is not directly under a division director, a department commissioner, the chief administrative officer, or the mayor, the supervisor is the urban county government officer or employee responsible for assigning the duties and overseeing the performance of the position.